NEWBURY BOARD OF EDUCATION

                                                                        RECORDS COMMISSION AGENDA

                                                                        MAY 12, 2008

                                                                        PAGE 08-48

This is a meeting of the Board of Education Records Commission in public for the purpose of conducting the school district’s business and is not to be considered a public community meeting.

RECORDS COMMISSION MEETING

08-72 CALL COMMISSION TO ORDER

Moved by Ms. O’Toole-Klemm, second by Mr. Wagner, to call the commission to order.

            Vote: aye – Mr. Hoskin, Ms. O’Toole-Klemm, Mr. Wagner

08-73 SCHEDULE OF RECORDS RETENTION AND DISPOSITION

Moved by Mr. Wagner, second by Ms. O’Toole-Klemm, to approve the Records Retention and Disposition Schedule as enclosed.

Vote: aye – Mr. Hoskin, Ms. O’Toole-Klemm, Mr. Wagner

08-74 ADJOURN RECORDS COMMISSION

Moved by Mr. Wagner, second by Ms. O’Toole-Klemm, to adjourn the Records Commission Meeting.

Vote: aye – Mr. Hoskin, Ms. O’Toole-Klemm, Mr. Wagner

                                                                        NEWBURY BOARD OF EDUCATION

                                                                        REGULAR MEETING

                                                                        MAY 12, 2008

                                                                        PAGE 08-49

This meeting is a meeting of the Board of Education in public for the purpose of conducting the school district’s business and is not to be considered a public community meeting.  There is a time for public participation during the meeting as indicated in the following agenda.

The President called the Newbury Board of Education Regular Meeting to order with the following members present:  Mr. Blair, Mr. Douglas, Mr. Grubbs, Ms. O’Toole-Klemm.  Mr. Ayer was absent.

Pledge of Allegiance

Additions or corrections to agenda

08-75 APPROVE AGENDA

Moved by Mr. Blair, second by Mr. Grubbs, to approve the agenda.

Vote: aye – Mr. Blair, Mr. Douglas, Mr. Grubbs, Ms. O’Toole-Klemm

PRESENTATIONS:

            April Students of the Month – Mrs. Judy Miller

PUBLIC PARTICIPATION – This portion of the Board Meeting is open to those who have requested in writing a place on the agenda at least seven days in advance of this meeting.  Presentations shall be limited to five minutes.  A group appearing before the Board should select a person to speak for the group.

ADMINISTRATORS’ REPORTS AND BOARD OF EDUCATION MEMBERS’ REPORTS AND COMMENTS – Mrs. Gingerich, Mrs. Miller, Mr. Douglas

SUPERINTENDENT’S REPORT – Mr. Wagner

A. Drainage

B. Surveillance

C. Wellness Review

D. Strategic Plan

LEGISLATIVE LIAISON REPORT – Ms. O’Toole-Klemm

                                                                        NEWBURY BOARD OF EDUCATION

                                                                        REGULAR MEETING

                                                                        MAY 12, 2008

                                                                        PAGE 08-50

STUDENT ACHIEVEMENT LIAISON REPORT – None

AUBURN CAREER CENTER REPORT – Mr. Blair

COMMUNITY REPORTS:

A. Newbury Boosters – After Prom – Mrs. Day

NEWBURY EDUCATION ASSOCIATION REPORT – Mrs. Eastburn

PUBLIC PARTICIPATION – Persons who wish to appear before the Board and have not requested placement on the agenda seven (7) days in advance may speak to the Board prior to the items for action portion of the meeting.  This public participation segment of the Board meeting shall be controlled by the presiding officer.  Any discussion at this portion of the Board meeting cannot and shall not receive any Board action.  However, before the Board will hear a complaint or criticism about school personnel, the complaint must be submitted to the Treasurer, in writing, at least seven (7) days in advance of the meeting.  The employee will receive a copy of the complaint, and the process prescribed in Board Policy #9130, Public Complaints and Grievances, will be followed.

NEW BUSINESS

08-76 MINUTES/FINANCIALS/CERTIFICATE OF RESOURCES

Moved by Mr. Douglas, second by Mr. Blair, to approve the following:

Approve the following Minutes – Regular meeting of April 14, 2008. (Enclosures)

Approve the Financial Reports for April, 2008.  (Enclosures)

Approve the Amended Certificate #6 of Estimated Resources as revised by the Budget Commission for Fiscal Year 2008 and the Amended Permanent Appropriations for Fiscal Year 2008.  (Enclosures)

Vote: aye – Mr. Blair, Mr. Douglas, Mr. Grubbs, Ms. O’Toole-Klemm

                                                                        NEWBURY BOARD OF EDUCATION

                                                                        REGULAR MEETING

                                                                        MAY 12, 2008

                                                                        PAGE 08-51

08-77 6^TH GRADE TRIP PAYMENT/EMPLOYMENT/VOLUNTEERS

Moved by Mr. Blair, second by Mr. Douglas, to approve the following:

Approve payment to the following staff members for their participation in the 6^th Grade Trip on May 1 and May 2, 2008.

                        Mr. Pat Cataldo                       $474

                        Mrs. Julie Ewing                       $474

                        Mrs. Carla Fletcher                  $474

Approve the employment of the following for summer reading and mathematics intervention in grades 1-6 from July 7 to August 1, 2008, as needed per enrollment according to the terms and conditions of the Negotiated Agreement. (Enclosures)

                        Mrs. Heather Scheer                $22.76/hr.

                        Mrs. Cackie Eastburn               $22.76/hr.

Authorize the employment of the following student summer custodial help at $7.00/hr. for 40 hours a week as needed up to a total expenditure not to exceed $8,000.

                        Paul Allenson                            Kyle Horesh

Authorize the employment of Ms. Carrie Munn in the following tutorial position 5 days/wk. at $22.76/hr. on the following schedule:

                        1 hr./day retroactive to 4/16/08

                        2 hr./day effective 5/7/08

Approve the following as volunteer chaperones for the 6^th Grade Trip retroactive to May 1, 2008:                                                                                    (Enclosures)

                        Mrs. Ann Smerglia

                        Mr. James Stefancin

Vote: aye – Mr. Blair, Mr. Douglas, Mr. Grubbs, Ms. O’Toole-Klemm

08-78 INSURANCE/RESOLUTION/SUB LIST/PROPOSAL/BUDGET/POLICIES/

GUIDELINES

            Moved by Mr. Douglas, second by Mr. Blair, to approve the following:

            Accept the quotations from and authorize payment to Ohio School Plan for the

            following district insurance coverage for the 2008-2009 fiscal year:  (Enclosures)

                                    Property/Crime/Bond/Auto       Ohio Schools Plan  $19,410

                                    General Liability                        Ohio Schools Plan  $  5,855

                                                                        NEWBURY BOARD OF EDUCATION

                                                                        REGULAR MEETING

                                                                        MAY 12, 2008

                                                                        PAGE 08-52

Approve a resolution authorizing continued membership in the Ohio High School Athletic Association of Newbury High School and Newbury Junior High School for the 2008-2009 school year.  By this resolution, the Newbury Local Board of Education agrees that these schools will conduct their athletic programs in accordance with the Constitution, Bylaws, Regulations, Interpretations, and Decisions of the Ohio High School Athletic Association.        (Enclosures)

Approve the revised list of substitute school support personnel for the 2007-2008 school year as presented.                                                           (Enclosures)

Approve a proposal from Markel Insurance Company to provide student and sports insurance for the 2008-2009 school year.     (Enclosures)

Approve the Builders Club Activity Budget.                             (Enclosure)

Approve the following Policy changes, revisions, or additions for second reading and adoption.                                                                              (Enclosures)

            Policy 2260                  Nondiscrimination…Equal Educational Access

            Policy 3122/4122         Nondiscrimination and Equal Employment

            Policy 3430.01             FMLA

            Policy 4430.01             FMLA

            Policy 7420                  Hygienic Management

Approve the following Administrative Guideline changes, revisions, or additions for adoption.                                                                              (Enclosures)

            Guideline 2260             Nondiscrimination…Equal Educational Access

            G-line 3122/4122         Nondiscrimination and Equal Employment

Vote: aye – Mr. Blair, Mr. Douglas, Mr. Grubbs, Ms. O’Toole-Klemm

08-79 DISCUSSION

Moved by Mr. Douglas, second by Mr. Blair, to approve the following:

Approve discussion of district financial status and Board intentions with regard to the March levy defeat.

Vote: aye – Mr. Blair, Mr. Douglas, Mr. Grubbs, Ms. O’Toole-Klemm

                                                                        NEWBURY BOARD OF EDUCATION

                                                                        REGULAR MEETING

                                                                        MAY 12, 2008

                                                                        PAGE 08-53

08-80 EXECUTIVE SESSION

Moved by Mr. Blair, second by Mr. Grubbs, to enter into Executive Session for the purpose of reviewing negotiations sessions with employees.

Vote: aye – Mr. Blair, Mr. Douglas, Mr. Grubbs, Ms. O’Toole-Klemm

08-81 EXIT EXECUTIVE SESSION

Moved by Mr. Grubbs, second by Mr. Blair, to exit Executive Session.

Vote: aye – Mr. Blair, Mr. Douglas, Mr. Grubbs, Ms. O’Toole-Klemm

08-82 EXECUTIVE SESSION

Moved by Mr. Blair, second by Mr. Grubbs, to enter into Executive Session for the purpose of discussing matters required to be kept confidential by Federal Law or rules or State Statutes.

Vote: aye – Mr. Blair, Mr. Douglas, Mr. Grubbs, Ms. O’Toole-Klemm

08-83 EXIT EXECUTIVE SESSION

Moved by Mr. Grubbs, second by Mr. Douglas, to exit Executive Session.

Vote: aye – Mr. Blair, Mr. Douglas, Mr. Grubbs, Ms. O’Toole-Klemm

Moved by Mr. Grubbs, second by Mr. Douglas, to adjourn the Regular Meeting of the Newbury Board of Education.

CERTIFIED

______________________________________________

Ms. Mary O’Toole-Klemm, President

______________________________________________

Mr. David M. Hoskin, Treasurer

The next regular Board Meeting is Monday, June 2, 2008, at 6:30 PM in the High School Band Room.